Associate, GEAR UP for Success

Brookdale Community College

United States, New Jersey, Lincroft

June 23, 2024

Position Details

Position Information

Job Title	Associate, GEAR UP for Success
Working Title	Associate, GEAR UP for Success
Applicant Posting Category Dropdown	Professional Staff
Residency Requirement	NJ Residency
Department	Pathways & Partnerships
Location	Lincroft
Job Type	Full Time
Job Category	Support Staff/Represented
Pay Rate	$47,015
Grade/Rank	N4
Hours	37.5
Pay Basis	Annually
Position Summary	The Associate performs functional and clerical support for GEAR UP for Success program. The position provides student/customer services, database support, and other program supports.
Description of Duties	Student/Customer Service Meet and greet office walk-ins, answer telephone, schedule appointments, respond to requests and resolve problems where possible and /or refer as appropriate. Greets and provides information and assistance to students, visitors, and staff. Database Support Input, update, and maintain program data and documents, including student academic records and student, family, and program service participation in an online database as required by grant programs. Review information and records on a regular basis. Correct information and/or notify supervisor of any discrepancy. Extract information from the database. Prepare regular and special reports as assigned. Be knowledgeable in FERPA guidelines and other appropriate policies and regulations related to student privacy and/or rights. Program Support Schedule and coordinate all appointments, meetings. Maintain calendar for the program. Schedule travel and accommodation requirements for the program, utilizing and adhering to all college policies. Organize and maintain filing system and records for the program. Assist in preparing accounting and budget reports. Perform support functions such as scanning, the preparation of routine letters, e-mails, requisitioning office supplies. Coordinate with other departmental units in maintaining program and program services such as inventory, supplies, maintenance, repairs, mail, publicity, community outreach, etc. Assist with website, social media, and marketing content as assigned. Provide training and/or assistance to other support staff as requested. Perform other related duties as directed. Meeting and Event Support Provide functional and clerical support for meetings, events, weekday and Saturday campus activities, field trips, college tours, etc. Responsible for reserving rooms, media equipment, processing food orders, working with the other departments for furniture set-ups.
Minimum Qualifications	Education: Associate's Degree or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired. Experience: Two years' experience with budgeting/accounting, preferably in a higher education environment. Knowledge/Skills/Abilities: Ability to work in multi-project, fast-paced environment and meet concurrent deadlines. Ability to work collaboratively and to address problems through team work. Strong communication, interpersonal, and organizational skills. Must be computer literate with ability to utilize Microsoft Office at an intermediate level and the ability to learn and utilize specific higher education programs and systems Ability to learn and apply office practices, procedures, policies, and regulations that are essential to the position. Ability to provide website maintenance is preferred. Fluency in a second language (Spanish) is preferred. Must have ability to travel locally.
Preferred Qualifications & Special Considerations	Knowledge of Monmouth County and its communities. Working conditions are generally favorable. Occasional overtime may be required. Occasional evening and weekend work and local travel maybe required.

Posting Detail Information

Requisition Number	S247P
Desired Start Date
Duration, If Temporary
Recommended Job Open Date	05/29/2024
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants	**A review of applications will be ongoing until the position is filled. Submission of application materials by Wednesday, June 12th, 2024, is preferred to ensure full consideration.