Coordinator - Financial

• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $57,941 - $58,941

Position Summary

Reporting to the Director of Budget Operations, the Financial Coordinator is responsible for providing day-to-day financial support for the Department of Physics.

Responsibilities

• Working with University systems, the Financial Coordinator's responsibilities include but are not limited to financial support in purchasing, accounts payable, and financial reporting.

• The Financial Coordinator works directly with faculty and research staff on purchasing requests for scientific equipment and materials for labs mainly funded with government grants; provides guidance to the purchasing groups regarding the University purchasing procedures and the protocols of the various funding agencies, processes purchase orders.

• The Financial Coordinator is the cardholder for a departmental purchasing card, reconciles P-CARD transactions in a timely manner to ensure all the transactions comply with granting agency regulations and University procedures and accurate distribution of costs.

• The Financial Coordinator is responsible to process invoices for purchasing orders, check requests, Net30 invoices, and other types of financial transactions; performs billing and processes ITF; interacts with vendors and the administrative offices at Columbia, including Purchasing, Capital Assets Accounting, Accounts Payable, Sponsored Projects Administration, and Sponsored Projects Finance to assure a smooth flow of transactions, and resolves any processing issues with vendors and Columbia central offices in a timely manner.

• The Financial Coordinator performs monthly expenditures reconciliation to prevent liability to the Department and the University. It includes reconciling vendor payments, checks for duplicate payments, reviewing processed invoices to validate account distribution, and monitors faculty research accounts and other departmental accounts to avoid overspending, and ensures all transactions comply with University and federal government policies.

• The Financial Coordinator prepares monthly Department Financial Reports on assigned project and provides them to undergraduate program director and faculty members; and assists with internal and external audit and fiscal year closing.

• Handles and maintains departmental stocks of instructional and office supplies.

• Performs other related duties as assigned.

Minimum Qualifications

• High School diploma or equivalent

• Minimum three years of related experience

Preferred Qualifications

• Some college preferred

• Experience in an academic environment with some experience with University financial systems: Purchasing ARC, FDS, and FINSYS

Other Requirements

• Excellent interpersonal, organizational, analytical, problem-solving, and verbal and written communication skills required. Attention to detail is essential.

• Ability to work independently, establish priorities, meet deadlines, and handle pressure and frequent interruptions with minimum supervision.

• High level of discretion and confidentiality required. Strong computer experience and proficiency with Microsoft Office including Excel and Word necessary.

• Ability to acquire quickly knowledge of University electronic financial systems: ARC, Purchasing, FDS, FINSYS, Labor Accounting; and federal and university regulations.

• Commitment and self-driven desire for high-quality service with a strong sense of teamwork.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.