Information Technology Asset Coordinator

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

About the Administrative Services Center
The Administrative Services Center (ASC) is a deliverable of the AdminX initiative. The ASC partners with local and central units to provide efficient and consistent support for administrative operations across the Institute. The ASC will serve as the front door for all HR inquiries and transaction initiation.

The ASC delivers the following HR services across the Institute:
Hiring (all employee types)
Foreign National Processing & International Assignments
Employee data management (workforce administration)

Provide administrative support to a unit's information technology (IT) organization to include purchasing, inventory records, licensing, budgets and help desk coordination. This position will interact on a consistent basis with: unit and IT management and staff. This position typically will advise and counsel: unit and IT management. This position will supervise: NA.

Job Duty 1 -
Coordinate purchases of IT hardware and software including processing of associated purchase orders and delivery.

Job Duty 2 -
Maintain inventory records of unit IT hardware and software.

Job Duty 3 -
Track software licenses and renewals; maintain related records.

Job Duty 4 -
Coordinate request for IT services between unit users and technical staff.

Job Duty 5 -
Prepare and update budgets and other IT related reports and records.

Job Duty 6 -
Perform other duties as assigned

• Inventory Management: Maintaining an accurate inventory of all IT assets, including details such as location, specifications, warranties, and licensing information. Lead annual inventory audit and location reconciliation. Act as primary Property Coordinator for department. Acts as primary contact for tagging and logging newly purchased capital and IT, AV asset
• Documentation: Maintaining documentation related to IT assets, including purchase orders, invoices, licenses, warranties, and disposal records.
• License Compliance: Ensuring compliance with software licensing agreements and managing software licenses to avoid overages or non-compliance issues.
• Procurement: Identifying IT asset requirements and purchasing necessary hardware, software, and licenses.

Educational Requirements
Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience

Required Experience
Four to five years of job related experience

• Candidate should be detail-oriented and able to work independently.
• Understanding of technology life cycles and refresh processes
• Experience with asset procurement and licensing preferred
• Previous experience with asset management tools and software a major plus

Purposed Salary Range: $49,000 - $55,000

Hybrid Work Schedule: The expected schedule for this position will be at least 80% onsite due to the facilities-centric nature of the role. During training and high-volume periods, the role will likely be 100% onsite.

SKILLS
This job requires knowledge of accounting principles and practices as they relate to inventory management and asset records. Also required are skills in customer service, a general knowledge of IT functionality within a unit as well as use of general business and accounting related computer applications.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a background check. Please visit