Accounts Payable Manager

8:15 a - 4:30 p, M - F

Northern Kentucky University ( NKU) seeks excellence by enriching its educational environment and culture through the diversity of its administration, faculty, and staff and by embracing inclusiveness, equity, and global awareness in all dimensions of its work. NKU is an Equal Opportunity/Equal Access/Affirmative Action institution. We encourage applications by members of diverse groups and by persons with a demonstrated commitment to issues of diversity and experience in achieving goals relative to inclusive excellence. Our vision is that NKU will be nationally recognized for being a student-ready, regionally engaged university that empowers diverse learners for economic and social mobility. We will do this while promoting a culture of excellence, acting with integrity, fostering a community of belonging, working with creativity and innovation, and maintaining a climate of collegiality. In your role, you will be expected to ensure that students who interact with you have a high-quality experience that supports the vision of the institution.

The Accounts Payable Manager is responsible for the daily operations of the Accounts Payable Departments and the supervision of two full-time employees. This position is responsible for the processing of all University payments to vendors, in addition to travel reimbursements to staff, faculty and students. Payments must be made timely, accurately and within state and university regulations.

The manager must have a thorough knowledge of these regulations, for failure to comply could jeopardize contracts, vendor relations and place the University in noncompliance with various state and federal agencies and with state statutes.

Manages two full time employees and provides coverage for all accounts payable processes in the absence of A/P Specialists.

Manages on-line accounts payable processing and maintenance of document files. Input includes direct payments, invoice processing against Purchase Orders, travel reimbursements, and credit memo invoices.

Processes 1099- MISC reports to payees and the IRS. Failure to correctly report could result in the University owing penalties on a per item basis. An in-depth knowledge of the IRS regulations governing 1099 reporting and a complete understanding of the 1099 portion of the SAP reporting system is required.

Supervises the reviewing of the outstanding vouchers report and writing to vendors for checks with credit balances.

Responsible for reconciling outstanding voucher A/P report to general ledger. Reconciles the MR11 report (goods receipt/invoice receipt) to verify the correct invoicing and receiving of purchase orders.

Reviews all athletic and student travel advance requests for compliance. Manager reviews with the Accounts Payable Specialist to ensure the appropriate documentation for student travel and athletic travel advances are returned in a timely manner.

Reviews all travel documents, ensuring compliance with state and university regulations. Assists departments in understanding travel procedures. Works with travel agency for compliance to Contract, and also assists the travel agent with the training of staff/faculty in the use of their online booking tool.

Processes check run in SAP system. Reviews payment run for accuracy and writes vendor, faculty/staff, and student checks.

Serves as liaison with local bank on checking account matters: stop payments, bank errors, voided checks, etc.

Serves as liaison with vendors to resolve delinquent payment matters or problems relating to payments.

Responsible for continuous review of policy/procedures and initiating change to improve operations.

Bachelor's degree in Accounting, Finance or Business required. Bachelor's degree in Accounting preferred.

Five years of related experience and two years of managerial experience required.

Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.