Executive Assistant

SSP America is seeking an efficient and detailed oriented Executive Assistant to join our team! You will be responsible for providing high-level administrative support for the Vice President, People, and the Vice President, Brand Strategy and Communications.

• Reports in-office 5 days per week in Ashburn, VA

Key Responsibilities

Brand Strategy and Communications Team

• Handles requests from managers to fulfill a range of collateral requests, including business cards, fliers, and more.
• Maintains media and other public relations databases.
• Participate in event planning efforts for annual meetings, grand openings events, and more. Tasks include scheduling meetings, creating agendas, booking travel, traveling to events, providing onsite support, and coordinating credentials.
• Acts as part of the social media team and will attend weekly meetings, schedule interviews with various stakeholders, and coordinate photography.
• Stores photographs from new shoots, handles headshot photo shoots, manages overall photography library, updates office monitors, and fulfills photography requests from internal teams, media, and other stakeholders.
• Supports the team in coordinating the departmental budget, including processing departmental invoices, reconciling monthly expenditures, and setting up new vendors.

People Team

• Takes meeting minutes and sends out reminders.
• Maintains HR Shared folder and team channels and the People Team SharePoint site.
• Works collaboratively with the team to coordinate award applications, including photography selection, editing copy, and submitting applications.
• Supports the team in coordinating the departmental budget, including processing departmental invoices, reconciling monthly expenditures, and setting up new vendors and wire transfers.
• Assist in monthly orientation - including setting up the meeting, coordinating the schedule of presentations, agenda, etc.
• Create presentations, memos, flyers, send out birthday cards, thank you cards, etc.
• Responsible for engagement calendar upkeep.

Qualifications

• High School diploma/certificate required.
• Minimum of 2 years+ experience delivering results in a similar corporate support position, supporting senior management members, preferably in the hospitality, food service/food and beverage or airport industry.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, Adobe Works tools
• Ability to work independently and as part of a team.
• Familiarity with social media platforms, tech savvy is a plus.

Diversity and Inclusion is a priority at SSP. We are an equal opportunities employer committed to engaging all of our people, so they feel valued and motivated; we champion diversity, promote inclusion, and ensure equality. We respect and protect human rights and prevent discrimination; and we positively impact our communities. We encourage and welcome applications from a diverse range of candidates regardless of background, gender, race, religious beliefs, disability, sexual identity, and orientation.