(Hybrid) Program Assistant III - Human Performance

West Virginia University Health Science Center is currently accepting applications for a (Hybrid) Program Assistant III in Human Performance

About the Opportunity

The position will assist in coordinating and operationalizing various projects/initiates related to the Physician Assistant Studies Program, and the Respiratory Therapy Program goals and objectives for the students. This position will work closely with the Physician Assistant Studies Faculty, Respiratory Therapy Faculty, and Administrative Director to provide an efficient and service-oriented infrastructure for the academic, research, public service, and the missions of the programs. This position will report to the Administrative Director.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
* 13 paid holidays (staff holiday calendar)
* 15 annual leave (vacation) days per year
* 18 sick days per year
(for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
* WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position)
* 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
* Wellness programs

What you'll do:

• Provides administrative support to the Program Director, and other Faculty within the Physician Assistant Studies Program, and Respiratory Therapy Program.
• Maintain data and prepare reports for assessment
• Participate in preparation of accreditation documents, organization of site visits, scheduling and organizing program advisory board meetings/activities, and distribution/collection of annual CoARC (respiratory therapy) accreditation survey instruments.
• Provides support for teaching that includes:
  
  
  
  • Gathering materials, organization, managing exams and evaluations
    
  • Proctoring Exams
  • Organization of Continuing Education courses
  • Room Scheduling - including room access processes
  
  
  
  
• Uses eValue to schedule Course and Instructor evaluations each semester and follows up with preceptors for completed evaluations in the Physician Assistant Studies Program.
• Assist with scheduling/communication with students of Callback Days and End of Rotation Exams for the Physician Assistant Studies Program.
• Update preceptor evaluation scores in shared spreadsheet
• Assist Clinical Education Director with administrative duties, and email/phone communication with clinical rotation sites for both the Physician Assistant Studies, and the Respiratory Therapy Programs.
• Enters student data into MyClinicalExchange, eValue, and other web applications as needed for the Physician Assistant Studies Program.
• Schedules student academic advising session with faculty each semester
• Assist faculty in SOLE with uploading materials, proctoring tests, checking grades, etc.
• Secure housing for students on rural rotations through ICRH Tracker Application for Physician Assistant Studies Program.
• Monitor student progress in courses and provide periodic updates to PA faculty via a shared spreadsheet
• Monitor operations budget and provide feedback to Divisional Leadership for both Physician Assistant Studies and Respiratory Therapy Programs
• Events planning - social, teaching, recruiting, and retreats for Physician Assistant Studies, and Respiratory Therapy Programs
• Ordering of supplies for Physician Assistant Studies, and Respiratory Therapy Programs
• Organizes faculty travel for Physician Assistant Studies, and Respiratory Therapy Programs.
• Answering phone calls, taking messages, and giving direction accordingly
• Inventory of equipment and supplies for Physician Assistant Studies, and Respiratory Therapy Programs.
• Picking up and distributing mail and packages on a daily basis
• Support services for Departmental Meetings and Faculty Committees
• Maintain faculty calendars for Programs
• Pcard purchases and reconciliation within MyExpenses for Physician Assistant Studies, and Respiratory Therapy Programs
• Organize and tabulate CoARC Program Resource Surveys, CoARC Student Resource Surveys, CoARC Graduate Surveys, and CoARC Employer Surveys
• Assist the RT staff in the development of a dedicated respiratory therapy SOLE site for student communication
• Assist the RT staff in the development of a dedicated respiratory therapy SOLE site for student communication
• Answers admission questions for potential students/parents about the Program (prerequisites, deadlines, etc.) via phone and Vanity email account for Physician Assistant Studies, and Respiratory Therapy Programs.
• Performs other duties as assigned by Program Director, and Administrative Director

Pay Grade: 15

• Associate's degree in related field OR equivalent combination of education and experience.
• A minimum of two (2) years of experience:
  
  
  
  • Administrative/Executive Secretary Experience
  • General Accounting Experience
  • Excellent Typing Skills
  • Microsoft Office
  
  
  
  
• Superb organizational skills
• Advanced language talent (spelling, grammar, etc.)
• Excellent personnel management ability
• Superior typing dexterity,
• Outstanding computer aptitude, (including word processing, presentation software, spreadsheets, photo editing, flow charts, etc);
• Exceptional office management capacity; professional interaction adeptness, including ability to communicate with multiple personalities and cultures; patience and tolerance.
• Use of computer on a daily basis. Will be using databases, spreadsheets, word processing, presentation software, and e-mail.

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley - the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.

Creating an inclusive, engaged, and dynamic learning environment is core to WVU's academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.