Sponsor Funded Professional - Grants & Contracts Officer III

Grants and Contracts Officer III

Georgia State University

School of Public Health

Center for Leadership in Disability in the Mark Chaffin Center for Healthy Development

The Center for Leadership in Disability (CLD) in the Mark Chaffin Center for Healthy Development (MCCHD), School of Public Health is seeking a Sponsor Funded Grants and Contracts Officer III. This position will manage projects throughout MCCHD and report to the CLD Director. The Grants and Contracts Officer III will also work closely with and be responsive to requests from the MCCHD Director of Grants, Contracts and Finance, which includes attending training and reporting meetings to ensure adherence to policies and procedures in MCCHD, School of Public Health and the University.

Duties include but are not limited to:

Pre-Award functions:

• Provides pre-award support for MCCHD grants and contracts.
• Manages budget development by ensuring budgetary lines are reasonable, allowable and allocable while formatting the budget justification based on the requirements of the sponsor.
• Develop and oversee grant and contract proposals and budgets in compliance with federal, state, local, and University guidelines
• Finalize and route sponsored project proposals to OSP for submission
• Work closely with various organizations nationally and internationally preparing contracts and assisting with negotiations alongside leadership and OSP
• Maintain grants and contracts database and track sponsored activities
  Perform in-depth reviews of the award documents and award notifications throughout the contract process and grant award process
• Assist with non-compete and carry-over applications
• Provide complete proposal budgeting assistance and guidance to the format and requirements of solicitations, as well as liaising with OSPA as needed to ensure the success of submissions.
• Manage and process the flow of all proposal-related documents, utilizing all appropriate systems while adhering to the policies and procedures set forth by the MCCHD Director of Grants, Contracts, and Finance
• Acquires and maintains knCM'ledge of research activities, grant acquisition archives, and records.
• Acts as liaison between department heads, faculty, legal, SPH, Office of Research, and sponsoring agency to ensure the success of the proposal submission.

Post Award Functions:

• Manage post-award for MCCHD grants and contracts
• Manage project expense and personnel planning by ensuring the expenses are reasonable, allocable and allowable for the project. Coordinate, review and submit progress report to federal and state sponsors
• Manage annual reporting by completing the report ensuring the requirements of the sponsor are met, accordingly.
• Request and process amendments, extensions and rebudgets
• Design and prepare grants and contract reports, invoicing, and other related documents/templates for purposes of reporting
• Perform closeout on sponsored projects ensuring all expenses billed and monies received to close the project, accordingly
• Keep Principal Investigators (Pl's) abreast of grant/contract budget expenses via accurate and timely expenditure reports, shadow accounting, and expense projections.
• Work closely and be in compliance with the MCCHD Director of Finance, Grants, and Contracts and OSPA staff on accounts.
• Reconcile on a monthly basis all project accounts for which the position is responsible.
• Report to the Director of CLD while also attending meetings, responding to requests and adhering to the policies and procedures set forth by the MCCHD Director of Grants, Contracts, and Finance.
• Performs other related duties as assigned

Other Administrative Functions:

• Review and approve payment requests for project and sales and service related expenditures
• Manage sales and service accounts maintaining monthly records of expenditures, invoicing and payments
• Approve payments to be processed by the cash office
• Prepare and route new and amended contracts through legal for sales and service activities
• Provide annual sales and service budgets for setup
• Performs other related duties as assigned

Other General Functions:

• Ensure that knowledge of university and sponsor guidelines is kept current Disseminate knowledge as needed to faculty and support staff
• Attend job related trainings and workshops for professional development related to research administration

Minimum Hiring Qualifications:

Bachelor's degree and four years of related experience; or a combination of education and related experience.

All applicants must submit an application and resume. Cover letters are strongly recommended. All final candidates will be asked to provide a list of three references, two of which must be supervisors.