The Grants Assistant performs a variety of moderately complex and advanced administrative support for the Grants Administration department. This includes, but is not limited to maintaining compliance related data, assisting with preparation of standard components of grant, contract, and fellowship proposals, and preparing reports.
This position works closely with various Salk community members and ensures confidentiality of information and sensitive documents by following operational procedures and exercising sound judgment.
DUTIES AND RESPONSIBILITIES:
- Provides administrative support for the daily operations of the Grants Development Department.
- Maintains compliance-related data, including data entry related to IACUC protocol/grant congruency and Financial Conflict of Interest. Coordinates with IACUC, Animal Resources Department (ARD), labs and/or FCOI Committee members as necessary.
- Assists with the collection and compilation of data for proposal development and submission. Assists with preparation of standard components of grant, contract, and fellowship proposals to Federal, State and voluntary health agencies. Performs research of demographic and statistical information for proposals, applications and reports.
- Processes and responds to requests for grant and fellowship information, guidelines, application forms.
- Revamps department website, primarily to enhance utility by creating an easy-to-reference resource.
- Performs routine office services such as answering the phone, photocopying, faxing, drafting routine correspondence, maintaining calendars, scheduling meetings, ordering supplies, and data entry.
- Greets visitors and resolves routine inquiries. Addresses inquiries on a wide variety of topics.
- Continually seeks ways where processes may be improved.
- Performs other related duties as assigned by management.
- This job has no supervisory responsibilities.
- Minimum one year of professional experience in an office environment required.
- High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience.
- Prior work experience in an academic setting, experience with grants proposal support, editing experience, and database experience (entry and use) preferred.
- Computer skills required: Microsoft Office, general computer skills.
- Other skills required:
- Integrity - Guides our moral compass and underpins our every action. We do what is right in all situations for no other reason than because it is right. We uphold honesty and ethical behavior and make good on our commitments. We understand that words and deeds matter and that integrity leads to trust.
- Community - Enables us to harness the power of our collective talents. We work together towards common goals. We recognize the importance of diversity where everyone's ideas, identities, backgrounds, and perspectives are valued and pave the paths that propel us forward. We understand our pioneering role in the broader scientific community and take pride in our efforts to have a positive impact on the world.
- Accountability - Keeps us focused, and keeps us honest. We are responsible not only for our own success, but the success of our teams and the entire Institute. We consider how the actions we take and the decisions we make in our own work may impact others.
- Respect - Creates the foundation of trust and brings out the best in us all. We value the experiences, identities, and feelings of those we work with, regardless of their position or their relationship to us. We provide feedback in a constructive manner, use appropriate language, and allow others to share their thoughts and ideas without fear of ridicule.
- Empowerment - Amplifies all voices and inspires the pursuit of greatness. We lift each other up, enabling us to grow continuously and live to our fullest potential. We support the expression of ideas, encourage self-advocacy, inspire confidence and recognize that an environment of mutual respect is critical to our collective success.
- Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
- Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
The expected pay range for this position is $18.03 to $22.80 per hour. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Occasionally required to stand
- Occasionally required to walk
- Frequently required to sit
- Continually required to utilize hand and finger dexterity
- Continually required to talk or hear
- While performing the duties of this job, the noise level in the work environment is usually moderate
- The employee must occasionally lift and /or move more than 20 pounds
- Specific vision abilities required by this job include: Close vision
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All individuals who accept a position with the Salk Institute must be willing to work in an animal-related research environment, must successfully complete the Institute's background investigation and must be willing to sign a confidentiality agreement.
The Salk Institute is an internationally renowned research institution that values . We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)