find jobs
job title, keywords or company
city, state or zip code
Executive Assistant and Office Manager more...
Location:New York, NY
First posted:April 28, 2017

Executive Assistant and Office Manager New York

MuleSoft is growing quickly and is looking for an exceptional Executive Assistant and Office Manager who will drive our New York-based sales leadership team to maximum performance.

About the Position:

As the Executive Assistant and Office Manager, you will have a hybrid role in which you will provide executive support to the VP of Americas Sales, Senior Director of Americas Channel Sales and general support to the Regional Sales Vice Presidents. You will also serve as the face of the MuleSoft New York office, greeting clients, candidates and other guests as they visit the office, while managing all office related duties.

This position is key to driving revenue as you enable seamless operations and serve as a critical communication link between the senior sales executives and vice presidents. If you have a positive, upbeat attitude and results-driven work ethic, then we want to talk to you!

This position offers daily exposure to senior level executives, trailblazers in the integration market and thought leaders in the tech space. This person will be based in our Manhattan office, but will regularly interface with our entire North American sales team. While small in size, our New York team is rapidly growing and you will embody the MuleSoft culture!

Position Deliverables:

30 Days:

Executive Assistant Duties:

  • Learn your executives' and RVPs' workstyles, priorities and key team initiatives in order to establish an effective, mutually beneficial working partnership
  • Arrange complex and detailed travel plans, itineraries, agendas and compile documents for travel-related meetings, anticipating every detail that might be helpful

Office Manager Duties:

  • Be the face of the MuleSoft New York office, greeting clients, candidates and other guests as they visit the office

60 Days:

Executive Assistant Duties :

  • Partner with recruiting colleagues in San Francisco and New York on department critical roles, candidate interview scheduling and overall interview processes

Office Manager Duties:

  • Manage all incoming and outgoing mail and postage/shipping needs
  • Maintain the appearance of the office, including the cleanliness of general office areas, supply areas, preparing/resetting meeting spaces/conference rooms daily and maintaining our reception and lobby area
  • Managed ad hoc office projects and tasks

After 90 Days:

Executive Assistant Duties:

  • Drive new operational strategies and improve the current processes to ensure scalability and efficiency for our executive sales leadership

Office Manager Duties:

  • Partner with colleagues to help plan and organize fun, creative office events to engage the small, but rapidly growing New York-based  sales team!

About You:

  • You thrive in a fast-paced, high-tech environment and enjoy partnering with busy sales executives
  • You are an administrative jack of all trades - highly efficient in calendaring, travel, management of office ad hoc projects and tasks etc., while being the face of MuleSoft, setting a positive, welcoming first impression for all guests
  • You'll have the cognitive horsepower to balance multiple daily tasks and business projects, identify inefficiencies in processes, and push for improvements across the field
  • You anticipate the needs of your executive leadership and help them stay focused, resolving administrative issues before they arise
  • Highly organized, analytical and flexible with shifting priorities
  • You possess the strong business judgment and personable communication skills needed to interact with a variety of people and job functions
  • BA/BS degree or equivalent practical experience
  • You're known as a master organizer and your executive leadership often calls on you to get things done

About Our Benefits:

  • Equity
  • Competitive medical, dental, and vision insurance for you and your family
  • 401(k) and pre-tax health care, dependent care, and commuter benefits (FSA)
  • "No policy" vacation policy
  • Mac or PC
  • Cell phone reimbursement
  • Annual company-wide weeklong MeetUp trip for collaboration, learning, and inspiration


About Us:

MuleSoft is defining a new category of software to revolutionize the way the world connects data, devices, and applications. Our platform is at the heart of the apps and services you use every day from Global 500 corporations and emerging companies in more than 60 countries. We're one of the fastest-growing software companies ever, and MuleSoft has been awarded Best Place to Work time and time again. Headquartered in downtown San Francisco, we're growing fast with 15 global offices, including London, Buenos Aires, Sydney, New York City, and Atlanta. If you're inspired to do some of your best work with one of the smartest and most fearless teams in the world, we want to work with you. Join us!

Send this job to yourself or a friend.

Please mention
if asked how you found this job.